managing director

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Introduction

In the following article, we have compiled the most important topics that inevitably arise in the life of companies with foreign members or executives. Regardless of the type of foreign person, if he plays a role in the company’s life from a company law viewpoint, there are a few additional matters that will certainly arise during the company establishment or change procedure.

Company extract of the foreign member

If a foreign legal person becomes a member of a company, either at the time of incorporation or later, or if there is a change in its data (e.g., the foreign member’s registered seat changes), the foreign company’s company extract or other document with identical content (e.g., a notarial statement), and its certified Hungarian translation must be submitted to the Court of Registry. The purpose of this is to certify the

registration of the foreign company under its own law,

data of the foreign company, and

person(s) authorized to represent the foreign company.

In this case, the foreign company member must request its company extract from its own court of registry/registry authority, which must then be prepared in a certified Hungarian translation by a qualified translator.

Delivery agent

If a foreign legal person or a foreign natural person, who has no address in Hungary holds a position in the company (e.g., member or managing director of the company, member of the supervisory board, etc.), he/she must designate a person to be his/her delivery agent.

A delivery agent can be an organization with its registered seat located in Hungary or a natural person with a permanent residence in Hungary. This is a frequently asked question, thus it is important to clarify that members of the company, its management and supervisory board members are not allowed to perform such a function. This means that if the only member of the company is a foreign entity, its delivery agent cannot be the company’s managing director, even if he or she has Hungarian nationality and residence.

The function of the delivery agent is to receive and deliver certain documents (e.g., court/authority documents) addressed to the foreign person. The reason for this is obviously the difficulty and cost of delivering documents abroad, which the authorities/courts do not want to bear. In the case of a delivery agent, the law provides for a presumption as to the date of delivery: the foreign person is presumed to have knowledge of the document on the 15^th day following the day on which it was duly delivered to the delivery agent.

It can therefore be seen that the task of the delivery agent is important and crucial, as he/she often has to forward notices, requests to foreign addressees with tight deadlines, the failure to comply with which may entail serious legal consequences.

Tax identification number

Although few people are aware of it, since 2018, the executive officer of the company, or in certain cases its member or shareholder, who does not have a tax identification number, is required to request one from the National Tax and Customs Office.

It is often the case, for example, that the foreign managing director performs his/her position on the basis of a free-of-charge mandate agreement, in which case no taxable income is generated in Hungary. In such cases, the absence of a tax identification number does not necessarily arise from a tax viewpoint. However, companies are obliged to use electronic communication, via Company Gate. The managing director(s) can register a Company Gate on the basis of their existing Client Gate access, which requires the Hungarian tax identification number.

The prominent role of e-signatures

There is no doubt that with the increasing use of electronic signatures processes are becoming faster, more convenient and more efficient for all of us. This is even more true in case of companies with a foreign person(s). If, for example, the company has foreign members and managing directors, even from different countries, signing certain documents can take weeks and incur unnecessary costs (e.g., courier services, travel, notarization). With e-signatures, however, this time can be reduced to minutes or even seconds, as it takes just a few clicks to place 1 signature and there are no associated costs beyond providing the e-signature.

In legal procedures, such as company proceedings, it is also possible for the legal representative to identify the signatories online, also within a few minutes, saving additional time and costs.

It is therefore worth considering the use of electronic signatures, which can be a convenient, time- and cost-effective solution, and can have the same legal effect as a physical signature.

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